Mandatory Time Registration

The Mandatory Time Registration constraint requires at least one time registration on every working day. Unlike the built-in check, a check-in does not count: the employee must register time on an activity.

When to use

Use this constraint when:

• Time registrations are your only record of what employees worked on, and every working day must have one
• Employees check in and out, but you also need them to say what they worked on

Parameters

This constraint has no settings. Add it under Blocking constraints to stop the timesheet being submitted while a day has no registration, or under Non-blocking constraints to show a warning only.

How it works

For each day up to and including today, the constraint flags the day when all of the following are true:

1. It is a working day. The employee has working time planned that day, after public holidays are taken off. Weekends, days off in the work schedule and full public holidays are skipped.
2. Approved time off does not cover the whole day. A full day off is skipped; a half day is not.
3. The day has no time registration. Any registration counts, whatever its activity or length — including one added automatically by an auto-registration plugin. Check-ins do not count.

Future days are never checked.

What the employee sees

The day shows the message No time registrations recorded for this working day. on the timesheet. On a blocking constraint the timesheet cannot be submitted until the day has a registration, or time off covers it.

How it differs from the built-in rule

Every timesheet already has a built-in rule: a working day must have either a check-in or registered work time. That rule treats a check-in as enough. This constraint does not — it insists on a registration even when the employee checked in.

Allow missing registration turns off only the built-in rule. If a policy has both, this constraint still applies.

Related constraints

• Mandatory Check-in — the same check for check-ins. Add both to require a check-in and a registration every working day.
• Attendance Matches Registrations — goes further and requires the registered time to equal the checked-in time.
• Auto-registration plugins — Auto-register norm time and the fill plugins create registrations automatically. Those count, so a day they fill is not flagged.

Examples

Office staff who check in at the door

Employees check in at a kiosk, but payroll needs to know which project they worked on:

1. Open the work time policy
2. Under Blocking constraints , click Add Plugin and choose Mandatory Time Registration
3. Click Save

An employee who checked in from 08:00 to 16:00 on Monday but registered nothing sees the message on Monday and cannot submit until they register time on an activity.

Troubleshooting