Advance Notice

The Advance Notice plugin requires time-off requests to be submitted a minimum number of days before the time off starts. This helps managers plan coverage and prevents last-minute absences.

When to use

Use this plugin when:

• Company policy requires advance notice for vacation requests
• Different time-off types need different notice periods
• You want to distinguish between working days and calendar days

Parameters

How it works

The plugin calculates the number of days between when the request is submitted and when the time off starts:

1. Compares the request submission date to the requested start date
2. Counts either calendar days or business days based on configuration
3. Blocks requests that don’t meet the minimum notice requirement

Calendar days vs. business days

With Count weekends turned on:

• A request submitted Monday for the following Monday = 7 days notice

With Count weekends turned off:

• A request submitted Monday for the following Monday = 5 business days notice
• Saturdays and Sundays are not counted

Examples

Two weeks advance notice

Standard policy requiring 14 calendar days notice:

1. Add the Advance Notice plugin to your policy
2. Set Min notice days to 14
3. Leave Count weekends turned on

Five business days notice

For policies that measure notice in working days:

1. Add the Advance Notice plugin
2. Set Min notice days to 5
3. Turn off Count weekends

This means an employee must submit their request at least 5 working days (one full work week) before the time off begins.

Minimal notice for sick-adjacent time

Some time-off types may only need 1 day notice:

1. Add the Advance Notice plugin
2. Set Min notice days to 1
3. Leave Count weekends turned on

Error messages

When a request doesn’t meet the notice requirement, employees see a message indicating:

• The minimum notice days required
• How many days notice they actually provided
• The earliest date they could request time off starting