Yearly Accrual

The Yearly Accrual plugin grants time off as a lump sum once per year, either at the start or end of the vacation year. This is commonly used for benefits like Danish “Feriefridage” (additional vacation days) that are granted all at once.

When to use

Use this plugin when:

• Time off is granted once per year as a lump sum
• You’re implementing Danish Feriefridage (typically 5 days)
• Benefits are tied to the start or end of a period (e.g., anniversary bonuses)
• You need simple annual grants without monthly calculations

For time off earned gradually throughout the year, use Monthly Accrual or Danish Vacation instead.

Parameters

Accrual timing options

Year Start

Year Start grants the full annual amount on the first day of the vacation year.

When the accrual appears:

• If year starts in September, accrual is granted on September 1
• Employees can use the time immediately

Best for: Benefits that should be available from the beginning of the period.

Year End

Year End grants the full annual amount on the last day of the vacation year.

When the accrual appears:

• If year starts in September, accrual is granted on August 31
• Time becomes available at the end of the earning period

Best for: Benefits earned throughout the year but credited at year end.

How it works

The plugin calculates and grants a single accrual per vacation year:

1. On the configured date (year start or end), the plugin calculates the full amount
2. Proration factors are applied if configured
3. The entire amount is credited as a single transaction
4. The cycle repeats the following year

Proration calculations

When Prorate by employment duration is enabled:

• An employee who joins mid-year receives a proportional amount
• Example: Employee joins April 1 with September year start = 7/12 of annual amount
• An employee who leaves receives accrual only for the portion worked

When Prorate by working hours is enabled:

• An employee with 0.5 FTE receives 50% of the calculated amount
• This is applied after employment duration proration

Examples

Danish Feriefridage

Danish Feriefridage are typically 5 additional vacation days granted at year start:

1. Add the Yearly Accrual plugin
2. Set Days per year to 5
3. Set Year start month to September
4. Set Accrual timing to Year Start
5. Turn on Prorate by working hours if you have part-time employees

Calendar year bonus days

For companies that grant extra days at the start of each calendar year:

1. Add the Yearly Accrual plugin
2. Set Days per year to your bonus amount (e.g., 3)
3. Set Year start month to January
4. Set Accrual timing to Year Start

Year-end earned benefits

For benefits that are earned throughout the year and credited at year end:

1. Add the Yearly Accrual plugin
2. Set Days per year to your amount
3. Set Accrual timing to Year End
4. Turn on Prorate by employment duration to handle mid-year joiners/leavers

Combining with monthly accrual

A common pattern for Danish companies:

Policy 1: Main vacation (25 days)

• Use Danish Vacation or Monthly Accrual
• Accrues monthly throughout the year

Policy 2: Feriefridage (5 days)

• Use Yearly Accrual
• Granted as lump sum at year start

This separates the two benefit types for clearer tracking and different rules.

Troubleshooting