Danish Care Days (Omsorgsdage)

The Danish Care Days plugin grants omsorgsdage automatically, per child, per year. Danish public-sector agreements give every employee two care days per child each calendar year, from the year the child is born through the year the child turns 7 — up to 16 days over a child’s life.

Instead of tracking that by hand, you register each employee’s children once, and the days appear on their time account every year for as long as the children qualify.

Before you start

Two things have to be in place, in this order:

Add this plugin to a time-off policy. The Children section only appears on the employee page once some policy in the workspace uses care-day accrual. A child’s details are personal data about someone who does not work for you, so mTime does not ask for them until something actually needs them.
Register each employee’s children. Open the employee under Employees, go to the Children section and choose Add Child . The birth date is required — everything is calculated from it. The name is optional and is only there so you can tell two children apart.

The plugin grants nothing for an employee who has no children registered.

A child’s name and birth date are personal data about someone who does not work for you. Register only the children you need in order to grant the entitlement, and only in workspaces whose agreement actually includes care days.

When to use

Use this plugin when your agreement grants care days per child. The defaults match the Danish state agreement (statens barselsaftale §14), and the municipal and regional agreements (KL and RLTN) follow the same rules — two days per child per calendar year through the year the child turns 7 — so the same settings cover all three areas.

Adjust the parameters only if you are on a local or private agreement that differs.

Parameters

Parameter	Description	Default
Days per child	Care days granted for each child, per year.	2
Through child age	The last age that earns days. A child earns them through the year it reaches this age.	7
Entitlement year starts	The month the entitlement year opens. The Danish agreements use the calendar year.	January
Carry over the birth year	Days earned in a child’s birth year stay available through the following year. Days from any other year lapse at year end.	On
Expire at year end	Unused days lapse when their year ends. Turn off to let the policy’s expiration rule decide instead.	On
Maximum days per year	Caps the total across all children per year. Leave empty for no cap. Not part of the Danish state agreement.	No cap
Reduce for part-time	Give part-time employees their own shorter working day instead of a full-time one. Only affects accounts measured in hours.	Off

If the policy also has an expiration rule of its own, that rule decides when every accrual on the policy expires — including care days. Carry over the birth year then has no effect. To keep the birth-year carry-over, leave the policy without an expiration rule and let this plugin handle the expiry.

How it works

For each registered child, in every year of the forecast:

The plugin checks whether the child still qualifies — it earns days from the year it was born through the year it reaches the age limit
It checks that the employee was employed during that year
It grants Days per child for that child, booked at the start of the year

A few rules are worth knowing, because they are what the agreement says rather than what you might expect:

The whole year’s days are granted however late in the year the employee starts. There is no reduction for a mid-year start, and children born before the employee joined count too.
Days are granted once per year, even if the employee has more than one employment record in it. Someone who leaves and is re-hired in the same year does not get a second set.
Days from a child’s birth year last a year longer. They stay available through the end of the following year. Days from any other year lapse at the end of their own year and are never paid out.
A birth registered late still earns the days already owed. The days are granted as soon as you register the child, rather than waiting for next year — and if the birth was late enough in the previous year that its days are still usable, that year is granted too. This only reaches back while the days remain usable: a year that already lapsed is never revived.
Days are only recovered for time the employee actually worked for you. If they were hired after the year in question ended, nothing is granted for it — those days belong to the previous employer, and mTime cannot know them (see below).

The days are credited in the account’s own unit. A days account receives the flat number of days — a day is a day, regardless of working time. An hours account receives the equivalent in hours; turn on Reduce for part-time to credit a part-time employee their own shorter day instead of a full-time one.

Examples

The Danish state agreement (the default)

Add a time-off policy and choose the account the care days should credit
Select the Danish care days (omsorgsdage) accrual plugin
Leave every parameter at its default

An employee with a child born in March 2019 receives two days each year from 2019 through 2026 — the year the child turns 7 — and nothing from 2027.

An agreement that caps the total

Add the Danish care days (omsorgsdage) plugin
Set Maximum days per year to the agreed maximum

With three qualifying children and a maximum of 5, the employee receives 5 days for the year rather than 6. The cap is filled starting with the oldest child.

An agreement where days accumulate

Add the Danish care days (omsorgsdage) plugin
Turn off Expire at year end

The plugin then sets no expiry of its own, and the policy’s expiration rule decides how long the days last.

Troubleshooting

Issue	Solution
The Children section is missing on the employee page	Add this plugin to a time-off policy first — the section only appears once a policy in the workspace uses care-day accrual.
No care days appeared for an employee	Check that the children are registered on the employee (Children section). The plugin grants nothing for an employee with no children.
A child is registered but earns nothing	Check the birth date. A child stops earning after the year it reaches Through child age .
The days appeared in the middle of the year, not on 1 January	Expected when you register a child part-way through the year: the year’s days are granted when the child becomes known, so they are not lost.
Registering a birth in January did not produce last year’s days	Check that the employee was already employed when those days arose. If they joined after that year ended, the days belong to their previous employer — credit them manually with a time-account adjustment.
Days from last year are still available	Expected for a child’s birth year — those days stay available through the end of the following year. Days from any other year lapse at year end.
An employee re-hired this year did not get a second set of days	Expected. The entitlement is once per year, not once per employment.
Too few hours granted on an hours account	Reduce for part-time is on, so a part-time employee is credited their own shorter working day. Turn it off to credit a full-time day.
Days from an earlier employer are missing	mTime cannot know them. Credit them manually with a time-account adjustment.

Periodic Accrual Tenure-based accrual