Danish Apprentice Vacation
The Danish Apprentice Vacation plugin implements the special vacation rules for Danish apprentices (elever) under the vocational education law (erhvervsuddannelsesloven). This plugin handles the unique grant-based system where vacation days are assigned upfront rather than accrued monthly.
When to use
Use this plugin when:
- The employee is an apprentice under a vocational training program
- You need to comply with Danish apprentice vacation law
- Vacation is granted based on employment start date
- The employee receives 25 days on September 1st each year
For regular employees, use the Danish Vacation plugin instead.
Parameters
| Parameter | Description | Default |
|---|
| Disable summer accruals | Disable monthly summer accruals for Nov-Jan starters in their first year | false (enabled by default) |
How it works
Unlike regular Danish vacation which accrues monthly, apprentice vacation is granted upfront (tildelt) based on specific rules:
Initial grant (on employment start)
The initial grant depends on when the apprenticeship starts:
| Start period | Initial grant | When to use |
|---|---|---|
| Sept 1 - Oct 31 | 25 days | Immediately, expires Dec 31 next year |
| Nov 1 - Dec 31 | 15 days | May 1 - Sept 30 next year |
| Jan 1 - June 30 | 15 days | May 1 - Sept 30 same year |
| July 1 - Aug 31 | 2.08 days/month worked | Before Dec 31 same year |
September 1st grants
After the initial grant, apprentices receive 25 days on September 1st for the first two complete vacation years after starting their apprenticeship.
For example, if an apprentice starts:
- January 2025: Gets 25 days on Sept 1, 2025 and Sept 1, 2026
- November 2025: Gets 25 days on Sept 1, 2027 and Sept 1, 2028
Summer accruals
By default, apprentices who start in November-January receive additional monthly accruals in the summer of their first year (unless disabled):
| Start month | Summer accruals |
|---|---|
| November | 1.64 days (June) + 2.08 days (July) + 2.08 days (August) |
| December | 1.64 days (July) + 2.08 days (August) |
| January | 1.64 days (August) |
This ensures they have some vacation time available before their first September grant.
Automatic expiration
All grants follow standard Danish vacation law:
- Vacation year runs from September 1 to August 31
- All vacation expires on December 31 after the vacation year ends
- This provides a 4-month grace period
Examples
Standard apprentice starting in September
An apprentice starting September 1, 2025:
- Sept 1, 2025: Receives initial grant of 25 days
- Sept 1, 2026: Receives 25 days (first complete year)
- Sept 1, 2027: Receives 25 days (second complete year)
- After completing apprenticeship: Transitions to regular vacation rules
Configuration:
- Summer accruals not applicable for September starters
Apprentice starting in November
An apprentice starting November 1, 2025:
- Nov 1, 2025: Receives initial grant of 15 days
- Sept 1, 2027: Receives 25 days (first complete year after year-after-next)
- Sept 1, 2028: Receives 25 days (second complete year)
With summer accruals enabled:
- July 1, 2026: Receives 1.64 days
- Aug 1, 2026: Receives 2.08 days
- Sept 1, 2026: Receives 2.08 days
Configuration:
- Summer accruals are enabled by default (leave Disable summer accruals unchecked)
Apprentice starting in July
An apprentice starting July 15, 2025:
- Aug 1, 2025: Receives 2.08 days (for July work)
- Sept 1, 2025: Receives 2.08 days (for August work) + 25 days (yearly grant)
- Sept 1, 2026: Receives 25 days (second year)
Configuration:
- Summer accruals only apply to Nov-Jan starters
Important notes
Troubleshooting
| Issue | Solution |
|---|---|
| Apprentice not receiving September grant | Verify employment start date and that they’re within the first two complete vacation years |
| Wrong initial grant amount | Check employment start date - should be 25 days for Sept-Oct, 15 days for Nov-June, monthly for July-Aug |
| Summer accruals not showing | Ensure Disable summer accruals is unchecked (default) - only applies to Nov, Dec, Jan starters |
| Unexpected expiration dates | All vacation expires Dec 31 after the vacation year ends - this is by law |
See also
- Danish Vacation - For regular employees after apprenticeship
- Monthly Accrual - For custom monthly accrual patterns
- Accrual forecast job - How accruals are calculated