Time-off policies
Time-off policies define how vacation and other time-off benefits are earned, used, and managed for your employees.
Overview
A time-off policy connects a time bank account with rules for:
- Accrual — How employees earn time off over time
- Usage — Rules for how time can be used
- Carryover — What happens to unused time at year end
- Expiration — When earned time expires
Getting started
To create a time-off policy:
- Go to
- Click Add Policy
- Give it a name and select a time bank account
- Add accrual plugins to define how time is earned
- Optionally add usage, carryover, and expiration rules
- Click Save
Sections
How balance consumption works
When an approved time-off period starts, the system deducts balance progressively rather than all at once. The period is split into smaller chunks aligned with the employee’s timesheet approval period (weekly, bi-weekly, or monthly). Balance is consumed for the current chunk, and the remaining planned days are consumed as each chunk arrives.
Balance is consumed FIFO (first in, first out) — the oldest accruals are used before newer ones. This is important when different accruals have different expiration dates.
Interrupting time off
An employee or manager can interrupt an active absence:
- Open-ended absences (such as sick leave) — the absence is closed from today. See Allow open-ended
- Fixed-duration absences — the remaining days are canceled and any already-consumed balance for future days is refunded
The interrupt action is available from the Dashboard time-off widget while the absence is in progress.