Time accounts

Time accounts are the balances that track accrued and consumed time — vacation days, flex hours, and other allowances. Policies add to and draw from these accounts so employees and managers always see an up-to-date balance.

Overview

An account defines what kind of balance it holds and the unit it’s measured in. Time-off policies and allowance policies reference accounts to record what an employee earns and uses.

Each account carries:

• Name and description
• Type — Time off or Allowance
• Unit — Days or Hours
• GL code (optional) — a general-ledger code for payroll and accounting exports

Manage time accounts

1. Go to Settings › Accounts
2. Use Add Account to create a new one
3. Click a row to open the account editor

Configure an account

• Name — the label shown on balances and statements
• Description — optional details
• Type — Time off for leave balances, or Allowance for earned supplements
• Unit — Days or Hours. Time-off accounts default to days and allowance accounts to hours, but you can change this when creating the account.
• Norm dependent — (day-based accounts only) turn on if the balance should be measured against the employee’s work time norm rather than as plain calendar days
• GL code — optional code carried into exports

Using accounts in policies

An account only fills with a balance once a policy is attached to it. Set up accrual and consumption rules on your time-off policies and allowance policies, which then post to the accounts you’ve defined here.