Reasons
Reasons are short labels employees can attach to a time registration to explain it — useful for documenting non-standard entries and for reporting. You decide what each reason requires and who can use it.
Overview
When a reason is available on a registration, the employee can pick it and — depending on how it’s configured — may be prompted to add an activity or a note. This helps capture consistent, searchable context behind entries.
Each reason carries:
- Name — what employees see when picking a reason
- Requires activity — whether an activity must be chosen alongside the reason
- Requires note — whether a note must be entered
- Exclude from work time — whether presence booked under this reason counts toward worked hours
- Availability — whether everyone can use it, or only employees whose employment terms list it
Manage reasons
Configure a reason
Basic information
- Name — the label shown to employees
Behavior
These settings control what employees must provide when using the reason, and who can reach it:
- Requires activity — when on, an activity must be selected together with the reason
- Requires note — when on, a note must be entered
- Available to everyone — when on, any employee can use the reason. When off, only employees on employment terms that list this reason can use it.
Exclude from work time
Turn on Exclude from work time for presence that should be recorded but not counted as worked hours — the typical case is on-call standby (rådighedsvagt), where an employee is on call but not actively working.
When a clock entry carries such a reason:
- it is not added to worked hours, so it does not affect the flex balance, additional hours, or overtime;
- it is still shown as clock presence on the timesheet;
- it still earns its allowance — for example an on-call standby premium — because allowance policies are triggered independently by the reason.
This lets you pay a standby bonus for the hours on call without those hours inflating the employee’s worked time or flex.