Reasons

Reasons are short labels employees can attach to a time registration to explain it — useful for documenting non-standard entries and for reporting. You decide what each reason requires and who can use it.

Overview

When a reason is available on a registration, the employee can pick it and — depending on how it’s configured — may be prompted to add an activity or a note. This helps capture consistent, searchable context behind entries.

Each reason carries:

• Name — what employees see when picking a reason
• Requires activity — whether an activity must be chosen alongside the reason
• Requires note — whether a note must be entered
• Availability — whether everyone can use it, or only employees whose employment terms list it

Manage reasons

1. Go to Settings › Reasons
2. Use Add Reason to create a new one
3. Click a row to open the reason editor

Configure a reason

Basic information

• Name — the label shown to employees

Behavior

These settings control what employees must provide when using the reason, and who can reach it:

• Requires activity — when on, an activity must be selected together with the reason
• Requires note — when on, a note must be entered
• Available to everyone — when on, any employee can use the reason. When off, only employees on employment terms that list this reason can use it.