Team calendar

View your team’s time-off schedule at a glance and approve pending requests.

Overview

The Team Calendar gives managers and administrators a visual overview of employee time-off. It shows planned and pending absences on a timeline, allowing you to:

• See when team members are away
• Identify scheduling conflicts
• Approve pending time-off requests

Accessing the calendar

Navigate to Team Calendar in the sidebar.

What you see

The calendar displays employees as rows with their time-off periods shown as colored bars on the timeline:

Each bar shows the type of time off (e.g., “Vacation”, “Sick leave”) and duration when you hover over it.

Filtering the view

Use the filters above the calendar to narrow down what you see:

• Search — Find employees by name
• Organization Unit — Show only employees from specific departments
• Manager — Show only employees reporting to specific managers
• Time-off Status — Show only planned, pending, or both

Click Reset to clear all filters.

Navigating the timeline

• Use the ← and → buttons to move backward or forward in time
• Click Today to jump to the current week

The calendar automatically adjusts how many days it shows based on your screen size.

Approving time-off requests

If you have permission to approve an employee’s time off, pending requests will show an Approve button when you hover over them.

1. Hover over an orange (pending) time-off bar
2. Click Approve in the tooltip

The time off is immediately approved and the bar turns blue.

Who can see what

The Team Calendar respects your organization’s access rules:

• Administrators see all employees
• Managers see employees who report to them (directly or through the organization hierarchy)
• Org unit heads see employees in their unit and sub-units

If you don’t see an employee you expect to see, check that:

• The employee has an active employment
• You have the appropriate role to view that employee