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Your personal overview of time tracking and upcoming time off.

Overview

The Home page — your dashboard — is the first page you see after signing in. It gives you a quick summary of your work day and time off status.

Navigate to Home in the sidebar.

Time tracking widget

The time tracking widget shows your current status for today:

• Check in / Check Out — start and stop your work timer
• Total — time registered so far today
• Expected — time expected from your work time norm
• Difference — worked time minus expected time

Correcting today’s check in/out

The widget lists today’s check in/out records, and you can correct them where they stand — the timesheet is only needed for other days.

• Change a time — select it and type over it. Tab moves to the next time, Enter saves, and Esc restores the previous value. Each change saves on its own and a tick confirms it. A time that cannot be saved stays on screen with the reason underneath, so you can correct it rather than start again.
• Add a reason or a note — select the record anywhere but on its times, or use the arrow at its right. The same panel deletes the record. Once the record is closed again, its reason and note are shown under the times, so the day reads at a glance.
• Reuse a note you have written before — the note field keeps a Previous notes button on its right, listing the notes you have used recently, most recent first. Start typing and the list narrows to the matching ones; pick one to fill the field. Only your own notes are listed, and only from the last few months.
• The automatic break — when an unpaid break is deducted for you, it has its own line below the records, marked Auto . Change its length there, and its start time when your workspace places the break at a fixed time. See Timesheet for how the break is worked out.

Only today’s records can be edited here. For any other day, follow Open in timesheet below the list.

Activity tiles

Below the check in/out records, the widget shows a tile for every activity you have pinned as a favourite, plus your default activity if you have one. Each tile shows the time registered on it today. Select a tile and type a value to register or change today’s time; enter 0 to remove it. Activities are pinned and unpinned in My activities — open it with the Manage activities button on the widget, or from the timesheet.

When an activity is pinned with a project or dimension values, they appear under the activity name — for example Client project · Billable — so two tiles of the same activity read apart at a glance. Every combination of activity, project and values is its own tile with its own time: what you type on a tile lands on that combination, exactly as it would in the matching row of the timesheet.

A tile without a project or dimension value, on an activity that requires one, cannot be edited here — hovering it says so. Register that time from the timesheet, where the values can be picked, or add the activity again from My activities with its values chosen and Pin to dashboard turned on.

Missing check-out

If you forget to check out, mTime notices: a session that has been open for more than 16 hours counts as a forgotten check-out.

The next time you open the dashboard, a prompt asks when you stopped working, pre-filled with a suggestion based on your working hours for that day:

• Save check-out — record the time you enter. The check-out lands on the day you checked in (or the day after, for a session that crossed midnight).
• Disregard — remove the check-in entirely. Use this when the check-in itself was a mistake.
• Closing the prompt keeps a warning banner on the time tracking widget, so you can resolve it later.

Checking in again — from the dashboard or the header button — first asks you to resolve the forgotten session, then starts your day as usual.

You cannot check out of a session that has been open for more than 16 hours; enter the actual check-out time in the prompt instead, or correct the day in the timesheet. Night shifts are unaffected: a session that crosses midnight but stays under 16 hours checks out normally.

Registering sick leave

On the sick leave card, Register sick leave opens the time off request form for sick leave. If the policy allows it, choose Open-ended instead of an end date, and end the sick leave when you are back.

Checking in during time off

If you check in on a day you have time off, mTime asks what you want to do before starting the timer. The question is the same wherever you check in from — the button at the top of the widget, the Check in row under your check-in/out list, the play button in the header, or the check-in/out sheet.

You can either:

• Register work anyway — start the timer and leave the time off exactly as it is. This is the usual answer: registering an hour’s work does not change the days you booked
• End sick leave and check in — for sick leave only — end it from today and start the timer. Days already taken remain on record, and if ending it needs your manager’s approval, a request is sent while your check-in goes ahead

Sick leave is the one kind of time off you can end from here, because being back at work is what ends it. For vacation and every other kind, the dialog points you to Time off, where you can change or cancel the time off properly — a booked vacation is not something to end by accident on the way to registering an hour’s work.

If your work time policy includes the No work beyond norm during time off rule and you have a full day off, the dialog also warns that today will be reported on your timesheet. You can still register the work; the day is flagged for your manager rather than blocked.

Current period widget

Above the time off widget, a card shows the timesheet period you have not submitted yet:

• The period — click its name to open the timesheet statement, where you can review the period in full before sending it
• Balance lines — one per time account, showing the balance you hold today: the time already approved into the account, which is the same figure the time off widget and your balance card show. Click a line to open the account’s balance details
• For an account that settles at the end of the period (such as flex), the figure beside it is what this period will add when it is approved, and a second line, labelled with the day the next period starts, reads: the balance the period close leaves you, and what it takes away — a payout, or time forfeited over the cap. The three read down: what you hold, plus what is coming, minus what the close removes
• Submit — appears once the period is ready to send. Past its deadline the button reads Submit Today and is highlighted

When you have submitted every period, the card says Every period is submitted — nothing is waiting on you.

What the period close will take

Accounts such as flex settle at the end of the period: the close banks what you earned, and it can also forfeit anything above a cap or pay some of it out. Those have not happened yet, so the balance on the line above is what you hold right now, before any of it.

When the close does take something away, a second line appears underneath it:

Read straight down: the balance you hold today and the balance you carry into next month, then this period’s movement and the amount the close removes. The date is the day after the period ends, because the figure answers “what will I have next month”.

The amount removed is red when it is time forfeited over a cap — time you lose. A payout is shown in ordinary text: the balance drops, but that time is turned into money rather than lost.

When the close takes nothing away, there is no second line — it would only repeat the balance above it.

Time off widget

The time off widget shows:

• Upcoming time off — your planned time off in the near future, with dates and duration
• Account balances — available balance for the time off accounts that are in use: an account is shown when it holds a balance, had a booking or adjustment in the last three months, or has days or hours coming in — an accrual or a period settlement. An account you have not used for a while and that has nothing coming stays off the card, as does an account your administrator has hidden from employees

Each row has a colored edge for the type of time off. Approved time off is a filled row; time off waiting for approval is an empty row with a dashed outline and an hourglass.

Hours booked directly on a time off activity in the timesheet — sick leave you registered without a request, for example — are listed too, marked Registered on the timesheet . There is no request behind such a row, so it cannot be edited or cancelled here; change the hours in the timesheet instead. Sick-leave activities appear in the sick leave card, all others in the time off card.

Actions

From the time off widget, you can:

• Request time off — click Request time off to open the request form
• Edit a future request — click the edit icon on an upcoming period
• Cancel time off — click the cancel icon on the period, then pick the days to cancel
• See when you can use it — click an account to open your time off year, which shows what you can book month by month

Cancelling time off

Every time off period has one cancel icon — on the time off widget and on the sick leave card alike, and whether the period is still to come or already under way. There is no separate button for ending one early.

Clicking it opens a confirmation that lists the individual days of the period, so you cancel only the days you mean to. This matters most for sick leave: days reported one at a time are stored as a single period, and the list is where you tell them apart again.

• Days from today onwards are ticked for you. Confirming those is the usual case — you are back from today, and the period is simply shortened to end before the first day you cancel
• Days already taken are listed but never ticked. You can tick one if it was registered by mistake
• Open-ended time off has no days to choose from, so the confirmation just asks whether to end it from today
• A request that is still waiting for approval is withdrawn whole — there are no days to pick until it is approved
• If the change needs your manager’s approval, it is sent as a request and the time off stays as it is until the manager decides

Be careful with a sick day that has already passed: most sick-leave policies only let you register sickness on the day itself, so once you cancel an elapsed sick day you usually cannot put it back yourself — only your manager can.

Overlapping requests

If a new request overlaps time off of the same kind on the same account — same balance, same note — the two merge into one period, and a day covered by both is charged once rather than twice.

If the days you pick are already charged the same amount by existing time off, the request is refused as a duplicate rather than merged — both when you book new time off and when you move an existing period onto another period’s days. Editing a period in place is never treated as a duplicate of itself. Open-ended time off is outside this: they are neither merged nor refused as duplicates.

To change time off you already have, open the period and move it, shorten it, remove individual days inside it, or cancel it, rather than submitting a second request over the same days.

Balance details

The balance detail panel below opens from a balance line on the current period widget, and from an employee’s profile. Employees can also reach their own figures from the time off year.

When you click on an account balance, a detail panel opens with a balance-over-time chart, a summary, and a combined history and forecast.

Balance over time

The chart at the top of the panel shows where the balance has been and where the period close will leave it:

• The solid line — what has already been recorded
• The dashed line — what is projected from today to the period close
• Now — what the account holds today. For an account that settles at the end of a period, this is split underneath into what is already banked and what you have earned this period but not yet banked
• Projected — the balance the close leaves, on the date it lands

Hover a point to read its date, what moved, and the balance at that moment.

Months and Days

For an account that settles at the end of a period, the ledger records a single movement per period — so the line between two closes would otherwise be flat, saying nothing about how the month actually went.

Days rebuilds the same curve day by day through the open period, from your registered and expected hours. Months returns to the recorded movements. The toggle appears only where the two views genuinely differ, and only where the day-by-day figures add up to the balance shown above the chart.

Summary

• Available now — the balance you can use today, with the time off you have already booked deducted
• Available overdraft — extra time you can take now, covered by what you earn this period once it is approved (shown when your account allows overdraft)
• Planned usage — time off you have already booked

For accounts that settle at the end of a period (such as flex), the summary also shows a Projected at period close group, laid out as a sum: Banked today (the balance already on the account) − Planned usage (time off booked before the close) + Pending accrual − Pending expiration (over the cap) = Balance at close. When the close holds anything else, such as a payout or pending adjustments, an Other changes line appears so the lines always add up. Time off booked after the close is shown as Planned after the close.

This explains a balance that can look low today: Available now already has your planned usage deducted, and the current period has not been approved yet, so this period’s earnings are not part of Available now until the period closes.

History & forecast

• History — past accruals, usage, adjustments, and expirations that have already occurred. It shows the current period by default; use Show earlier history to reveal older movements.
• Today — a clear divider separating past from future
• Forecast — projected future accruals, expirations, and planned usage. For period-settled accounts, a single period close line (for example “July close”) shows the net effect and the resulting balance at the end of the period.

This split helps you see what has already been recorded versus what is expected to happen.

Manual adjustments

Administrators can add manual adjustments to an employee’s time off balance — for example, to grant bonus days or correct an error.

When creating a manual adjustment, you can optionally set an expiration date. If left blank, the system derives a default expiration from the employee’s active time off policy for that account. This ensures that manually granted days follow the same expiration rules as accrued days.

Related

• Timesheet — register work time in a weekly grid
• Time off policies — how policies are configured, including open-ended time off
• Allow open-ended — how open-ended time off works